Research Administrator - 498220-2453

at BOISE STATE UNIVERSITY in Boise, Idaho, United States

Job Description

About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.

Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at
Job Summary/Department Overview:
The Business Office in the College of Engineering is seeking an intermediate level Research Administrator to join a team that provides administrative and financial management in the post-award phase of sponsored research projects. There is a significant emphasis on budgeting and accounting activity in this position. This position is a critical resource to faculty and assures sound stewardship of sponsored research dollars. The successful candidate will have a strong customer service focus and be a self-starter who can work independently and as part of a team. Depending on experience, this role may have the opportunity to work a hybrid schedule.
  • Oversee post-award activities and process as it relates to grant accounting to include financial reporting, effort reporting, cost-sharing, and matching requirements;
  • Ensure compliance with funding source and administrative guidelines by monitoring expenses for compliance, committed effort, subcontracts, sponsor guidelines, and ensuring orderly closure of projects.
  • Review and keep abreast of all new and existing Federal and State regulations to ensure compliance;
  • Prepare and submit payroll corrections and adjusting journal entries;
  • Develop positive working relationships to foster a collaborative environment for grant coordination and oversight; and,
  • Contribute to process improvements.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.
Essential Functions:
60% of time the Research Administrator must:
  • Oversee grant compliance and processes as it relates to grant accounting; monitor compliance with grant contracts and government guidelines.
  • Monitor grants and funds monthly. Review appropriateness of transactions and submit payroll and other corrections in a timely manner as needed.
  • Prepare budget versus actual reports with projections for P.I.s. Identify and prevent projected overspending. Work with P.I.s for the resolution of projects in deficit.
  • Submit advance and budget adjustment requests to the Office of Sponsored Programs as appropriate.
  • Manage cost share to ensure costs are appropriately expended.
  • Review effort reports for accuracy.
  • Provide documentation and information in support of audits.
  • Maintain the security and confidentiality of all grant accounts and records.
35% of time:
  • Review and keep abreast of all new and existing Federal and State regulations to ensure compliance.
  • Participate in and contribute to the management and implementation of process improvements to ensure efficiency.
  • Serve as a mentor with other staff, and provide cross-training as needed.
5% Perform other duties as assigned.
Knowledge, Skills, Abilities:
  • Knowledge of accounting procedures and principles
  • Superior attention to detail and accuracy
  • Ability to research problems/issues to formulate solutions
  • Ability to interpret and apply policies, procedures, laws, and regulations
  • Adapt to changing assignments and multiple priorities with attention to detail
  • Interact effectively as a member of a team and work collaboratively with faculty, staff, and students
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality and discretion
Minimum Qualifications:
•Bachelor's Degree in business, accounting, finance or related field, and 2 years of professional experience or 6 years equivalent relevant work experience.

Preferred Qualifications:
• Experience in higher education or governmental accounting
• Experience and knowledge working with sponsored research projects Salary and Benefit s:
Salary range of $51,896.00 to $56,201.60 annually, depending on experience.

Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at
  • Tuition Fee Waiver: for self, spouse, and dependents
  • Flexible Spending Accounts
  • Life Insurance
  • Time Off
    • Holidays
    • Sick Leave
    • Vacation Leave
    • Family and Medical Leave Act (FMLA)
Required Application Materials:
• Cover letter indicating your interest and qualifications for the position
• Resume with employment history (including dates of employment)
• Three professional references with contact information

Advertised: March 20, 2024 Mountain Daylight Time
Applications close: April 12, 2024 11:55 PM Mountain Daylight Time
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Job Posting: 2189341

Posted On: Apr 14, 2024

Updated On: Apr 15, 2024

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