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Assistant to the Administrator I

at University of Idaho in Boise, Idaho, United States

Job Description



University of Idaho

Assistant to the Administrator I

Location: Boise

Division/College: College of Law

Employee Category: Classified

Pay Range: $25.86 per hour or higher commensurate with experience.

FTE: 1

Full/Part Time: Full Time

Position Summary:
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:
Administrative and operational support:
  • Maintain calendars, databases, confidential records and systems
  • Provide administrative and logistical support
  • Coordinate office operations and administrative functions; may monitor staff work activities
  • May provide support for financial and/or personnel processes


Project and initiative support:
  • Distribute agendas, take notes, compile and distribute material, document task assignments
  • Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
  • Support the strategic planning process
Information gathering and reporting:
  • Review and screen incoming/outgoing correspondence and phone calls, referring as needed
  • Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
  • Coordinate collection of data and materials for reports, records, and other administrative documents
  • Other duties as assigned


Minimum Qualifications:
  • High School Diploma or equivalent
  • Three years providing administrative or business operations support
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, developing spreadsheets, email and internet research





Preferred Qualifications:
  • Associates or Bachelors degree
  • Experience gathering and compiling data for reports
  • Experience using computer information systems that manage an organizations finances, business processes and/or records
  • Knowledge of project management principles
  • Knowledge of University of Idaho policies & procedures


Physical Requirements & Working Conditions:
  • None
None


Required Licensures, Certifications or other


Posting Number: SP004517P

Posting Date: 07/15/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
This posting will have a first consideration date for applications received by July 29, 2024

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.







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Job Posting: 2236838

Posted On: Aug 23, 2024

Updated On: Aug 28, 2024

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