at University of Idaho in Boise, Idaho, United States
Job Description
University of Idaho
Assistant to the Administrator I
Location: Boise
Division/College: College of Law
Employee Category: Classified
Pay Range: $25.86 per hour or higher commensurate with experience.
FTE: 1
Full/Part Time: Full Time
Position Summary:
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties may include:
Administrative and operational support:
- Maintain calendars, databases, confidential records and systems
- Provide administrative and logistical support
- Coordinate office operations and administrative functions; may monitor staff work activities
- May provide support for financial and/or personnel processes
- Distribute agendas, take notes, compile and distribute material, document task assignments
- Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
- Support the strategic planning process
- Review and screen incoming/outgoing correspondence and phone calls, referring as needed
- Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
- Coordinate collection of data and materials for reports, records, and other administrative documents
- Other duties as assigned
Minimum Qualifications:
- High School Diploma or equivalent
- Three years providing administrative or business operations support
- Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, developing spreadsheets, email and internet research
Preferred Qualifications:
- Associates or Bachelors degree
- Experience gathering and compiling data for reports
- Experience using computer information systems that manage an organizations finances, business processes and/or records
- Knowledge of project management principles
- Knowledge of University of Idaho policies & procedures
Physical Requirements & Working Conditions:
- None
Required Licensures, Certifications or other
Posting Number: SP004517P
Posting Date: 07/15/2024
Closing Date:
Open Until Filled: Yes
Special Instructions:
This posting will have a first consideration date for applications received by July 29, 2024
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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