ADMINISTRATIVE ASSISTANT

at Boundary County School District # 101 in Bonners Ferry, Idaho, United States

Job Description

ADMINISTRATIVE ASSISTANT

Full-Time with benefits | Wages per classified wage scale | Starting date: August 18, 2025
Work hours Monday through Thursday, 7:00 am to 4:30pm

QUALIFICATIONS & SKILLS:

• High school diploma; preference may be given to applicants with experience and/or college education
• Knowledge of business English, spelling, and punctuation, with the ability to prepare routine letters and communications
• Knowledge of computer systems such as Windows, Microsoft Office, Google Drive, and other data management systems
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to apply common sense understanding to carry out instructions

PERFORMANCE RESPONSIBILITIES:

• Act as a public relations agent for the school district while serving as the school’s receptionist; receive and screen visitors, answer the telephone and provide available information, and refer calls and queries to the appropriate school personnel or department
• Process incoming and outgoing mail
• Maintain accurate enrollment and attendance records for various reports using digital student management systems
• Run daily tardy reports and mail attendance letters home when necessary
• Prepare quarterly state attendance reports
• Type a variety of materials including letters, student records, reports, memos, and monthly statements; must be able to handle student information and records in a responsible and confidential manner
• Arrange for substitutes and maintain records on all staff members
• Work on graduation program and diplomas
• Select, train, and oversee student office aides
• Maintain inventory and order all office supplies and consumables
• Process mid-term reports and report cards
• Develop list for honor roll students and eligibility for graduation
• Assist counselor with Master Schedule for each new year and the scheduling of students into fall classes
• Enroll new students and assist in class placement
• Perform duties relating to students such as administering medications as requested by parent/guardian and record, responding to accidents/illnesses and notifying the appropriate people, completing all appropriate forms and records, and other issues as they arise
• Complete some accounts-receivable duties
• Schedule and manage usage of facilities
• Assist administrator and staff in other such duties as time allows or as assigned

Any BCSD staff interested in transferring to this position should submit a “Request for Transfer” form to the District Administration Office on or before 4/23/2025

Posting Date: 4/15/2025

Boundary County School District #101 does not discriminate on the basis of race, color, religion, marital status, national/ethnic origin, age, sex, sexual orientations, or disability in its program, activities, and employment practices