DEPUTY COURT CLERK 4

at Boundary County in Bonners Ferry, Idaho, United States

Job Description

Job Title DEPUTY COURT CLERK 4

Department CLERK JUSTICE

Job Code CLK04

Grade: 12

Immediate Supervisor Court Clerk Supervisor

Overall Supervisor Boundary County Clerk

Position Full time 

Starting wage 21.23

Job Summary

Performs a variety of routine and complex clerical tasks related to the processing of cases brought before the district court

Position Functions

1. Clerks the Court by preparing docket of cases to be called in court that day; provides Judge with case files for that day's court, ensuring cases are in order and up to date.  Administers a variety of oaths; types or takes handwritten minutes of proceedings; operates and monitors electronic recording equipment during proceedings; maintains and organizes exhibits.
2. Receives for filing and processing, a variety of legal documents, many of a confidential and time sensitive nature.  Data entry into the statewide computer system is required for every type of case filed with the court and includes traffic and general misdemeanor citations filed by different law enforcement agencies, criminal complaints filed by the prosecuting attorney; civil lawsuits; and special proceedings matters.   Depending on the nature of the pleading, required follow-up procedures performed - entry of attorneys or parties to an a action; scheduling hearings; preparing documents for the Judge's attention; setting a matter for hearing or trial; bringing a matter to the Judge's attention that requires further direction.  Entry of court dispositions or judgments in all cases is also entered into the system.
3. Responsible for the collection of moneys paid in regard to filing fees set by statute or monies ordered by the Court such as fines and costs, restitution, and probation fees.  Documentation and monitoring of some of these fees is required. 
4. Prepares paperwork at the Judge's discretion.  Conforms and distributes copies of judgments, orders and decrees to attorneys, parties, law enforcement, and other local and state agencies involved in a case.
5. Communicates and assists the public regarding summoned court appearances, questions regarding orders of the Court, modifications or extension requests regarding order of the court, as well as any other matter relating to the Clerk's Office.  
6. Communicate with Judges & attorneys' offices to obtain necessary information pertaining to the Clerk's Office.
7. Communicates with prosecuting attorneys and public defenders or their offices regarding cases their office is handling, providing them with necessary information pertaining to ongoing cases. 
8. Communicates with local & state agencies that are initiating, monitoring or affected by a variety of cases.    
9.  Public and non-public records custodian.  Assists in the furnishing of public information requested while maintaining a high degree of confidentiality in regard to matters not open to the public. 
10. Performs any & all required procedures or assigned duties at the direction of the district/magistrate judge.

Other duties may include:

A. Processes appeals filed with the District Court and Supreme Court and monitors time constraints pursuant to appellate rules.  This may include preparing notices and/or orders in a timely fashion, typing transcripts of court hearings or trials, preparing a Clerk's Record, and furnishing the same, along with exhibits, to attorneys, the District Court or the Idaho Supreme Court.

B. Responsible for typing transcripts of court proceedings as required in appeals or upon request by interested parties to the action.

C. Runs a variety of weekly and monthly reports that aid in the process of court records; disposition of monies tendered; judges' caseloads; probation departments for the Magistrate and District Court proceedings; local agencies; and state agencies such as the Idaho Transportation Department, Bureau of Criminal Investigation, and the Idaho Department of Fish and Game.

D. All other duties as assigned.

Job Title Deputy Court Clerk 4

Minimum Education /Qualifications Required 

High school diploma or equivalent and two years or more of secretarial and general office training, four years experience in general clerical and secretarial work, preferably with two years' legal clerical or secretarial experience, or an equivalent combination of education and experience. Broad knowledge involving advanced secretarial science.

Typical work hours 

Monday through Friday 8:00 a.m. to 5:00 p.m. overtime as needed

Disclaimer 

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation.  The above statements are intended to describe the general nature and level of work being assigned to this job.  They are not intended to be construed as an all-encompassed list of all responsibilities, duties and skills required of individuals in the job.  Management has the exclusive right to alter this job description at any time without notice.

Applicants must submit application to Personnel Director by 5:00 p.m. on the closing date to the Courthouse Room #22. All applications must be submitted on a Boundary County application form. Filing of position authorized by Boundary County Commissioners. Equal Employment Opportunity Statement:  Boundary County does not discriminate on the basis of race, color, national origin, gender, age (unless a bona fide job requirement), disability or retaliation.