at University of Idaho in Moscow, Idaho, United States
Job Description
Senior Admissions Specialist
Posting Number: SP004922P
Division/College: Vice Provost for Strategic Enrollment Management
Department: UG Admissions - Processing
Location: Moscow
Posting Context Statement:
Position Overview:
This position is responsible for the processing of admission applications, creating and maintaining accurate applicant records in multiple systems, and providing efficient and effective customer service to internal and external stakeholders:
Duties may include:
- Compiling critical file documentation, including confidential and sensitive information
- Evaluating academic records and supporting materials
- Determining eligibility for admission and assigning appropriate admission decision
- Working in multiple systems to maintain applicant records
- Coordinating international processing, reviewing and verifying international credentials to determine admissibility of applicants and compliance with immigration and university regulations
- Interpreting and explaining complex domestic and international regulations and university admissions policies
- Providing supervision, mentoring and training to Admissions Specialists
- Acting as a subject matter expert for admissions related data and reports in Slate and Banner, providing consultation, expert advice, and requested reports to university offices
- Serving as primary or backup for main office phone support and email account management
This position is a member of the Admissions team, supporting the operational and administrative objectives of the Admissions Office. This position reports to the Director of Admissions.
Required Experience:
- Experience monitoring record systems to identify and correct errors
- Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs
- Experience analyzing information and researching a variety of sources to identify and resolve problems or issues
- Experience entering and retrieving data using a computerized record system
- Experience composing and proofreading business correspondence
Required Education:
- High School diploma or equivalent
Required Other:
Additional Preferred:
- Experience working in a fast-paced environment with multiple, competing demands
- Intermediate typing, word processing, and computer skills
- College education and/or work experience in a college or university setting
- Knowledge of UI policies and procedures, campus facilities, and student support services
- Experience with the Banner administrative database system
- Familiarity with student records and the organizational structure of higher education institutions
- Ability to work professionally with internal and external stakeholders
- Excellent telephone etiquette and communication skills
- Familiarity with Microsoft Word for Windows, spreadsheet software, electronic mail, and web-based research
Physical Requirements & Working Conditions:
Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $24.04/hr or higher depending on experience/education
Type of Appointment: _of_Appointment
FTE: 1
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 06/27/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: This position is posted as open until filled, however, applications submitted on or before July 13, 2025 will receive priority consideration.
Position will remain open until a suitable pool of candidates is identified.
Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources - Careers | University of Idaho (uidaho.edu)
If you would like to view a full copy of the job description, please reach out to cfoor@uidaho.edu
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/48673
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
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