at University of Idaho in Moscow, Idaho, United States
Job Description
Administrative Specialist III
Posting Number: SP004962P
Division/College: President's Area
Department: President's Office
Location: Moscow
Posting Context Statement:
While reporting under the Office of the President, this position will support both the Office of the President and Provost Office. This position will provide day-to-day operational support for the offices, serve as initial point of contact for members of campus and contribute to the professional and collaborative nature of the two offices.
Position Overview:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Coordinate office functions and maintain office processes, procedures, and records
- Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
- Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
- Support regular and non-routine meetings and events; coordinate complex travel arrangements
- Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
- Maintain individual and office calendars
- Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
- May supervise or direct the work of others
- Other duties as assigned
Required Experience:
- Three years performing administrative or office support functions
- Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education:
- High School Diploma or equivalent
Required Other:
- None
Additional Preferred:
- Bachelors Degree
- Providing customer service
- Using complex software (such as financial and personnel records management systems) while completing administrative tasks
- Managing calendars and/or scheduling
- Interpreting, applying and explaining complex information such as regulations, policies or services
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
Physical Requirements & Working Conditions:
- None
Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: Commensurate with experience
Type of Appointment: _of_Appointment
FTE: 1.0
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 07/30/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: Applications received by August 13, 2025 will receive first consideration.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/49074
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-b03ded93f8cbee47933da8a0c29153d4 To view full details and how to apply, please login or create a Job Seeker account
