at BOISE STATE UNIVERSITY in Boise, Idaho, United States
Job Description
Job Summary/Basic Function:To perform complex clerical, office administration, and public relations assignments; perform related work.
This position is not eligible for hybrid/remote work schedule.
Department Overview:
Teacher Education in the College of Education offers a range of undergraduate and graduate programs that lead to teacher certification in Idaho, as well as fully online options. Teacher education programs at Boise State offer high-quality clinical practice opportunities led by faculty and mentor teachers who provide feedback, support and guidance though the teacher preparation process.
Level Scope:
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.
Essential Functions:
• Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information.
• Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
• Exercise discretion and independence in applying policies and procedures.
• Responsible for the research, compilation, and organization of materials for administrators' use in problem resolution.
• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
• Supervise student support staff or have leadwork responsibilities.
• May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervisor students and staff.
• Provide friendly reception, front-line customer service and provide specialized information regarding teacher education; greet and assist students with applications, background checks, fees, and certification paperwork.
• Responsible for processing and conducting finals reviews for all state certification paperwork.
• Facilitate the admission to program applications and interviews process.
• Collect and prepare data for accreditation and reporting measures.
• Facilitate the student adjudication and apparels process.
• Coordinate the add endorsement and alternative authorization request system.
• Assist in the planning, coordination, organization, and facilitation of meetings, workshops, and other events.
• Pay invoices with P-card, manage and reconcile P-card purchases; may serve as approvers for others in the department and/or prepare monthly manager authorization reports.
• Coordinate and order office supplies, equipment and meeting/event items. Research and resolve problems with supply orders and equipment purchases.
• Assist with placement communication.
• May perform other duties as assigned.
Knowledge, Skills, Abilities:
• Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
Minimum Qualifications:
Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
Preferred Qualifications:
• Desire to be proactive and create a positive experience for others.
• Excellent attention to detail, strong organizational and time management skills.
• Ability to work both independently and collaboratively.
• Experience using good organizational skills and with multi-tasking while in situations with constant interruptions.
• Experience providing excellent customer service.
• Good knowledge of: Google Office Suite, Transact, Oracle Fusions Cloud, PeopleSoft, MS Word, and MS Excel.
Salary and Benefit s:
Salary is $20.28/hr. Boise State University provides a best-in-class benefits package, including (but not limited to):
- 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
- Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
- 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
- 11.96% University contribution to your PERSI retirement fund (Classified employees)
- Excellent medical, dental and other health-related insurance coverages
- Tuition fee waiver benefits for employees, spouses and their dependents
- See our full benefits page for more information!
Cover Letter and Resume
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Advertised: August 5, 2025 Mountain Daylight Time
Applications close: August 20, 2025 11:55 PM Mountain Daylight Time To view full details and how to apply, please login or create a Job Seeker account
