at University of Idaho in Moscow, Idaho, United States
Job Description
Administrative Specialist III
Posting Number: SP005020P
Division/College: College of Engineering
Department: Mechanical Engineering
Location: Moscow
Posting Context Statement:
This position, which resides within the Mechanical Engineering Department, will support both the Mechanical Engineering Department and the College of Engineerings Interdisciplinary Capstone Design Program. This position will provide day-to-day operational support for both working in cooperation with faculty and staff across the college and serving as the initial point of contact for students, faculty, and industry partners.
Position Overview:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Coordinate office functions and maintain office processes, procedures, and records
- Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
- Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
- Support regular and non-routine meetings and events; coordinate complex travel arrangements
- Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
- Maintain individual and office calendars
- Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
- May supervise or direct the work of others
- Other duties as assigned
Required Experience:
- Three years performing administrative or office support functions
- Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, spreadsheets, email, and internet research
Required Education:
- High School Diploma or equivalent
Required Other:
- None
Additional Preferred:
Preferred Education:
- Bachelors degree in business, finance, or a related field
Experience in:
- Providing customer service
- Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
- Interpreting, applying, and explaining complex information such as regulations, policies, or services
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
- Experience identifying, developing, and implementing process improvements (via software or otherwise) to improve administrative efficiency
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
- Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Physical Requirements & Working Conditions:
- None
Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $20.35 per hour or higher commensurate with experience.
Type of Appointment: _of_Appointment
FTE: 1
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/12/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: First review of applications will be 9/28/25. Applications after that date will be reviewed on an ongoing basis until position is filled.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/49506
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
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