at University of Idaho in Moscow, Idaho, United States
Job Description
Administrative Specialist II, 4-H AmeriCorps
Posting Number: SP005030P
Division/College: College of Agricultural & Life Sciences
Department: UI Extension 4-H Youth Development
Location: Caldwell, Off Campus Location - Caldwell R &E Center
Posting Context Statement:
Position Overview:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Compose, proofread, edit and distribute a variety of business documents and routine reports
- Maintain schedules and event calendars
- Coordinate logistics for regular travel and meetings
- Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
- Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
- Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
- Manage inventory
- Other duties as assigned
Required Experience:
- One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
- Using computer software and applications for word processing, spreadsheets, email and internet research
- Balancing a workload of assigned tasks to meet multiple deadlines
Required Education:
- High School Diploma or equivalent
Required Other:
- Ability to work non-standard hours occasionally, including weekends and holidays as needed.
- Ability to travel for program commitments
- Must have a valid drivers license and ability to meet UI requirements for driving university vehicles
Additional Preferred:
- Proficiency in Microsoft Office and/or Google Workspace
- Experience using computer information systems to manage finances, business processes, or records
- Demonstrated ability to collect, compile, and analyze data
- Familiarity with University of Idaho administrative programs and the 4-H AmeriCorps program at the state and national level
- Experience in marketing and public relations, including the use of social media platforms
- Bachelors degree in Public Relations, Marketing, or a related field - or four years of equivalent professional experience
- Experience providing administrative support to multiple individuals in an office setting
Physical Requirements & Working Conditions:
Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $20 per hour, or higher depending on education and experience.
Type of Appointment: _of_Appointment
FTE: 1.0
Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/24/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: Applications received by October 8, 2025, will receive first consideration.
If you would like to receive a full position description, please email Natasha Tienhaara at ntienhaara@uidaho.edu and request that one be sent to you.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/49602
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
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