District Office Secretary

at Joint School District # 171 in Orofino, Idaho, United States

Job Description

Position Overview
We are looking for a motivated self-starter to join our District Office team in a support capacity. This role
is designed for a flexible individual who enjoys a variety of tasks—from assisting with the purchasing
process and high-volume data entry to helping with district marketing and Google Workspace
organization. You will be a key assistant to the Superintendent, ensuring the District Office stays
organized while collaborating with our HR, Business, and AP departments.

Key Responsibilities

Purchasing & Data Entry Support
• Ordering Assistance: Assist with the preparation of purchase orders and help track the status of
open orders to ensure items arrive on time.
• Data Entry: Provide accurate and timely entry of information into district databases, including
vendor updates and inventory logs.
• Clerical Coordination: Help organize packing slips and receipts to assist the Accounts Payable (AP)
department with invoice verification.

Technology, Marketing & Communications
• Google & Microsoft Support: Use Google Workspace (Docs, Sheets, Drive) and Microsoft
Office (Word, Excel) to organize files, update lists, and draft documents.
• Marketing Assistance: Help maintain the district’s social media presence and website; assist in
drafting community newsletters or flyers.
• Digital Organization: Assist in keeping shared drives and district calendars updated and user friendly.

Administrative & Superintendent Support
• Office Assistance: Support the Superintendent with scheduling, answering phones, and prepping
materials for meetings or Board presentations.
• Department Liaison: Help route paperwork and inquiries to the appropriate departments (HR,
Business Manager, or AP) to ensure smooth office flow.
• Flexible Support: Handle "other duties as needed," such as greeting visitors, organizing mail, or
assisting with special district events.

Required Skills & Qualifications
• Tech-Savvy: Strong working knowledge of Google Drive/Apps and Microsoft 365. You should be
comfortable navigating spreadsheets and digital folders.
• Communication: Ability to write clear emails and assist with professional social media posts.
• Accuracy: High attention to detail, specifically with data entry and tracking numbers.
• Adaptability: A flexible team player who is happy to jump in and help wherever the day’s priorities
shift.
• Education: Must have high school diploma or equivalent
• Pre-employment Requirements: Selected applicant must be able to pass a criminal background
check and drug test

Personal Attributes
• Proactive: You don't wait to be told what to do; you see a stack of papers that needs filing or a
digital folder that needs organizing and you take care of it.
• Professional & Discrete: You understand the importance of confidentiality when working in the
Superintendent’s office.
• Helpful Mindset: You enjoy being the "go-to" person who supports the team and keeps the office
running efficiently.