Payroll Specialist

at Western States Equipment Company in Meridian, Idaho, United States

Job Description

Description

On-the-job training, career development, competitive benefits, and amazing growth opportunities! Dig Heavy Equipment? Join our team today!
ABOUT WESTERN STATES EQUIPMENT:
Western States has a long legacy of providing quality equipment and excellent service to customers. Since 1956, our vision is to make our communities stronger, cleaner, and more productive, not just with our products and service - but through our people. We are committed to:
The Power of our Purpose: "Building our Communities for a Better Tomorrow"
Performance through our Values: SAFETY, EXCELLENCE, TEAMWORK, INTEGRITY, ACCOUNTABLITY, and INNOVATION
Customer and Employee Care Commitments: Conveying Warm and Empathy, Actively Listening, Building Trust, and Saying Thank You
WHY YOU'LL LIKE IT HERE:
Recognized as one of the top private companies to work for, we put our employees first. We are fiercely committed to SAFETY and sending every employee, safely home, every single day. Our comprehensive benefits package and complete wellness programs include:
Three weeks of accrued PTO to start, increases with tenure
Company paid health care premium option for employees
Health, dental, and vision insurance
Wellness dollars
401k with company match and profit sharing
Educational reimbursements, tool loans, and safety & tooling dollars
Employee Assistance Program
Paid Parental leave
Care Leave
WHAT WE'RE LOOKING FOR:
Care. Learn. Prevent - At Western States, we empower every employee, every day to work and promote a safe environment to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable procedures and standards. This includes maintaining clean/clutter free personal work areas and wearing the required personal protective equipment (PPE) as identified in safety policy.
JOB DETAILS: (Detailed Job Posting)
JOB SUMMARY:
The Payroll Specialist serves as a member of the payroll team and collaborates with the Payroll & Incentive Manager to validate accurate and timely payroll. This includes but not limited to, reporting, auditing, reconciling of all payroll related accounts, and completing payroll processing as a back-up to the Payroll Administrator. This position requires an understanding of multi-state payroll processes and laws to ensure accuracy and efficiency among processes, reporting, and compliance. As a member of the payroll team, the successful candidate will possess a positive attitude, be detail oriented with an analytical eye for review and accuracy and have a true passion for payroll reporting.
ESSENTIAL FUNCTIONS:
Payroll Administration
Process and validate bi-weekly payroll, ensuring accuracy in wages, bonuses, overtime, and deductions.
Calculate specific deductions (PIK, garnishments), auditing records, and reconciling discrepancies.
Preparing payroll reports for finance or leadership teams.
Validate payroll files for direct deposit, 401K, benefits, and finance (General Ledger).
Ensure compliance with federal, state, and local payroll laws and regulations.
Pays applicable federal and state taxes in accordance with payroll timelines. Compiles, balances, and files quarterly reports for federal and states taxes.
Audits payroll and maintain documented audit procedures to ensure the accuracy and integrity of the payroll system and processes.
Track, calculate, and process prevailing wage payments in compliance with applicable job classifications, rates, and reporting requirements.
Manages and troubleshoots employees and supervisors/managers issues in Microsoft AX (timekeeping system).
Serves as a member of the payroll team to back-up the payroll administrator/manager in the duties required for all aspects of payroll processing.
Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner.
Stay updated on changes to payroll tax laws, benefits regulations, and best practices.
Collaborate with HR and finance teams to ensure seamless payroll processes and records.
Other various payroll tasks as needed.
Compliance
Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to prevailing wages, writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.
Utilizes systems and adheres to processes (Payroll, HRIS, Benefits, LOA, WC) while ensuring compliance with all federal and local laws and regulations.
Partners with finance to produce required reports and documentation needed for company financials, both timely and accurately.
Assists in preparation of annual surveys and census reports.
Keeps informed about changes in tax and HR laws that apply to the payroll process.
Supports year end schedule in coordination with HR team and all year-end payroll activities.
Assist... For full info follow application link.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities