Administrative Assistant/Bookeeper

at Vance Dairy Construction, Inc. in Homedale, Idaho, United States

Job Description

Location: Homedale, Idaho Position: Full-Time Industry: Construction

We are an established construction company in Homedale, Idaho seeking a dependable, organized, and experienced Office Administrator / Bookkeeper to join our team.

This is an important position within our company. We are looking for someone who can take ownership of day-to-day office responsibilities, keep accurate financial and administrative records, communicate professionally with customers, vendors, and employees, and help keep our operations organized and running smoothly.

The ideal candidate is someone who is detail-oriented, dependable, comfortable working independently, and experienced with bookkeeping and general office administration. Previous experience in construction or a related industry is a plus but is not required.

· Accounts payable and accounts receivable

· Entering bills, invoices, payments, and other accounting transactions

· Reconciling accounts and maintaining accurate financial records

· Assisting with payroll and employee records

· Preparing and maintaining job and project documentation

· Tracking vendor and subcontractor information

· Communicating with customers, vendors, subcontractors, and employees

· Answering phones, email, and general office correspondence

· Maintaining organized electronic and paper files

· Preparing reports and spreadsheets

· Assisting management with administrative and accounting tasks

· Ordering and maintaining office supplies

· Helping coordinate the day-to-day activities of a busy construction office

· Other administrative duties as needed

We’re looking for someone with:

· Previous bookkeeping, accounting, office administration, or similar experience

· Experience with QuickBooks accounting software

· Good working knowledge of Microsoft Excel, Word, and email

· Strong organizational and time-management skills

· Excellent attention to detail and accuracy

· Good written and verbal communication skills

· Ability to prioritize multiple responsibilities

· Ability to work independently and follow tasks through to completion

· Professional and friendly communication skills

· Dependability and a strong work ethic

· Ability to maintain confidentiality when handling company and employee information

Preferred but not required:

· Experience working for a construction, contracting, manufacturing, agricultural, or similar small business

· Experience with payroll

· Accounts payable/accounts receivable experience

· Experience working with vendors and subcontractors

· Familiarity with job costing or construction accounting

· Full-time, stable employment with an established local company

· Competitive compensation based on experience

· Consistent work schedule

· Friendly, small-business work environment

· Opportunity to become an important part of our company’s day-to-day operations

· Health Insurance Benefits

· Paid Time Off

· 401K Plan with Employer Match

· Paid Holidays

Monday–Friday: 8am-5pm

This is an in-person position at our Homedale office.

per hour, depending on experience and qualifications.

Please submit a resume along with a brief description of your previous bookkeeping and office administration experience.

We are especially interested in hearing about your experience with:

· Bookkeeping/accounting software

· Accounts payable and accounts receivable

· Payroll

· Excel

· Construction or job-cost accounting

· Managing the day-to-day responsibilities of an office

We are looking for someone interested in becoming a long-term member of our team, not simply filling a temporary position.