Administrative Assistant

at Attn: Kelly in Victor, Montana, United States

Job Description

Full job descriptionJob Title: Administrative AssistantReports to: Office ManagerWork Hours: Negotiable / Part-Time to StartPay Scale: $15.00 – $20.00 DOEPrimary Job: Function: To assist with administrative functions such as:answering the phonescheduling appointmentsdispatching techniciansgeneral office functionsbookkeeping functionsRequired Qualifications:Customer service skillsAble to answer multi-line phonesAbility to multi-taskOrganizedReliable/DependableComputer skillsEfficient with Microsoft ProgramsEfficient with QuickBooks DesktopEssential Functions and Responsibilities:Schedule sales, service, and installationsAnswer phonesPerform outstanding customer serviceDispatch service techniciansPlace orders with vendors as directedMaintain the filing systemPrepare daily deposits.Post daily deposits against accounts receivable.Call on Accounts Receivable for collection purposes.Provide daily and weekly reporting to Office Manager as directed.Invoice installation jobs and time & material work.Maintain Job Log and set up newly sold jobs per the company’s stated procedure for establishing new jobs.Process customer financing.Update job files and billing records with change orders, price time & materials if necessaryOrder and/or file extended warrantiesAssist office manager with written correspondence to vendors & customers as needed.Complete required operations and reports as directedProcess checks for payment against Accounts Payable and Notes Payable maintaining a good credit standing.Maintain all co-op programs offered to the company.Maintain check register daily.Credit approval for new contractors and service customers setting up accountsReconcile all Balance Sheet accounts at month end and update General Ledger with Accountants adjustments.Any other reasonable duties as requested or assignedOn the job training is available to the right candidate, additional advanced training is available to all employees.There is room for advancement/growth within this position and it can lead to a full-time position for the right person.Pay: $15.00 – $20.00 per hourBenefits:Flexible scheduleExperience:Microsoft Excel: 1 year (Preferred)Customer service: 2 years (Required)QuickBooks: 1 year (Preferred)Shift availability:Day Shift (Preferred)Work Location: In person