at Personnel Plus, Inc. in Boise, Idaho, United States
Job Description
Personnel Plus, Inc. is now hiring an Administrative Assistant – Executive Support in Boise, Idaho.
This is an excellent opportunity for someone who is organized, proactive, professional, and comfortable working in a fast-paced environment where accuracy, follow-through, discretion, and customer service matter.
Pay and schedule: Competitive pay based on experience; $19-$25 p/h. Full-time, day shift position located in East Boise, Idaho. Monday-Friday, 8 am – 5 pm.
What you'll do:
Serve as a key member of the Administration team, helping keep front office operations, executive support functions, and internal administrative processes running smoothly while balancing reception, office coordination, scheduling, document preparation, communication follow-up, confidential record handling, and special projects for leadership
Provide professional administrative support to the CFO and executive team
Assist with scheduling, calendar management, meeting coordination, and follow-up on assigned items
Prepare correspondence, reports, spreadsheets, presentations, forms, and business documents
Coordinate meetings, prepare agendas, organize meeting materials, take notes when requested, and track action items through completion
Serve as a professional point of contact for employees, customers, vendors, visitors, and callers
Welcome and direct visitors in person and over the phone
Answer and route calls through a multi-line phone system
Respond to guest and public inquiries
Support ad hoc projects and special assignments for leadership
Handle confidential company, financial, personnel, vendor, customer, and operational information with discretion
Maintain discretion and confidentiality when handling sensitive documents, conversations, files, and business information
Sort incoming mail and distribute it to appropriate personnel and locations
Manage outgoing mail and process daily UPS shipments
Order office supplies and forms for the Administration and Sales departments
Maintain office supply inventory levels
Coordinate repair and maintenance of office equipment
Assist with filing, scanning, document organization, and general recordkeeping
Utilize office equipment, software, and technology to support daily operations
Maintain a safe, organized, and professional reception area
Learn new skills, anticipate needs, solve problems, and take on additional responsibilities as needed
What you'll need:
High school diploma or GED required
Associate degree or coursework in business administration, accounting, communications, office administration, or a related field preferred
Two to five years of administrative assistant, executive support, office coordination, receptionist, or related experience preferred
Experience supporting managers, executives, finance, operations, sales, HR, or confidential business functions strongly preferred
Advanced professionalism, reliability, judgment, discretion, and ability to maintain confidentiality
Strong organizational, prioritization, attention to detail, and time-management skills
Excellent follow-through and ability to manage multiple deadlines
Strong written and verbal communication skills
Customer-service-oriented mindset with a professional demeanor
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Ability to quickly learn internal systems and office technology
Ability to work independently and as part of a team
Strong problem-solving skills and initiative
Dependable transportation and reliable attendance
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