at Alturas Analytics, Inc. in Moscow, Idaho, United States
Job Description
Position Summary:
The Project Coordinator is responsible for the overall management of projects under the direction of a Study Director/Principal Investigator including timeline adherence, internal and external communications, and project deliverables. Under minimal supervision, this position acts as the liaison between the sponsor, team members, and sites while managing the project coordination to ensure quality service. This position is responsible for planning, executing, timely data delivery, managing and closing projects.
Essential Duties and Tasks:
- Attends client meetings and assists with determination of project requirements such as resources, number of samples, necessity of ordering project specific supplies
- Maintains a project management database; enters, updates, and meets project timelines for all deliverables, maintains study schedules, follows up with appropriate project member(s) and team(s) to ensure projects are on schedule
- Assists the Study Director/Principal Investigator(s) to set priority of projects by providing an overview of current workloads
- Identifies project success factors for analysis, reporting and tracking metrics
- Ensures that all project tasks meet client expectations and are completed in accordance with the contract, trial protocol, and the applicable SOPs. Follows up with Study Director/ Principal Investigator keeping them informed of their timelines
- Serves as a liaison between clients and multiple internal teams to ensure project specific information and ongoing updates are proactively communicated and followed through to completion
Additional Duties and Tasks:
- Business Development: communicates with clients to update them on current project(s) including changes to soft deadlines and missed deadlines. Work with BD and scientist to assure future programs with clients.
- Serves as a liaison with accounts receivable for invoicing at appropriate milestones
- Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations
- Performs other duties as needed or assigned
Education and Experience Requirements:
- Bachelor’s degree in science, business, or related field
- Knowledge of the pharmaceutical development industry and contract research organizations (CROs) is beneficial
- Working knowledge of Windows OS, MS Office suite, MS project, and various other software relating to job
- Working knowledge of customer relations management software applications is beneficial
- An equivalent combination of education and experience may qualify the appropriate personnel for this position
Skills and Abilities Requirements:
- Skills in verbal and written communication
- Skills in problem solving towards meeting client deadlines
- Ability to take responsibility and function under minimal supervision
- Ability to function effectively in stressful situations
- Ability to multitask effectively
- Ability to communicate with other employees in order to develop sound procedures and policies
- Ability to travel occasionally for professional development and client communication
Physical Requirements:
- Sitting over 2/3 of the time
- Working in front of a computer monitor over 2/3 of the time
- Walking less than 1/3 of the time between departments/offices
- Using a telephone less than 1/3 of the time
- Stooping or kneeling less than 1/3 of the time
- Talking or hearing over 2/3 of the time
- Standing up to 3/4 of the time when traveling
