Project Coordinator

at CTA Architects Engineers in Boise, Idaho, United States

Job Description

Cushing Terrell is seeking a Project Coordinator to join our Boise office and support our architecture teams. In this role, you will take on expanded responsibility for project delivery, resource management, and financial oversight. You will work closely with Project Managers, design teams, and clients to ensure projects are executed efficiently, on schedule, and within budget.

This role requires excellent decision-making and project management skills, along with the ability to anticipate project needs, streamline workflows, and optimize resources.

The expected salary range for this position is $50,000 to $65,000 annually. This is an hourly position.

• Associates degree or higher in a related business field
• 5+ years of experience in the architecture, engineering, or construction (AEC) industry or a related field
• Intermediate proficiency with project management and AEC software such as Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook, and Smartsheet
• Ability to manage budgets and financial tracking, with an awareness of accounts receivable
• Ability to forecast workforce needs and make recommendations for resource allocation
• Solid understanding of scheduling, budgeting, accounting, and architecture, engineering, and/or construction administration
• Excellent collaboration, communication, and leadership skills

• Experience supporting architectural projects in a design firm environment

Did you know that some people hold back on applying to jobs if they dont meet 100% of the listed requirements? We dont want you to hold back! If you check most of the qualifications above and believe you could successfully do the work, we encourage you to apply!

• Support project planning and coordination with Project Managers, including budgets, schedules, and resource forecasts, and recommend adjustments to support project success
• Participate in project coordination, contract, and agreement proceedings
• Participate in meetings with internal and external clients to help define project goals and requirements
• Facilitate and manage communications with clients, contractors, consultants, and internal teams
• Manage and maintain project files, directories, and archives, including contracts, invoicing, fees, as-built drawings, and O&M manuals
• Oversee quality control and distribution of project deliverables such as submittals, RFIs, ASIs, change orders, permits, bid documents, specifications, and reports
• Produce, edit, proofread, and distribute project documentation and job-specific reports, spreadsheets, and logs as requested by Project Managers
• Track and maintain logs for submittals, RFIs, ASIs, change orders, and A&E service modifications
• Enter and maintain project data in Deltek Vantagepoint, including budgets, phases, progress, and weekly accounting and PM updates
• Coordinate requests for W-9s from clients and consultants with accounting
• Order and maintain insurance certificates for new projects and contracts
• Coordinate billing and assist with accounts receivable to ensure compliance with client and internal deadlines
• Schedule and organize meetings, including virtual conferences, and manage invitations and logistics
• Conduct web research to support project planning and execution
• Supp
  
  
  
  Equal employment opportunity, including veterans and individuals with disabilities.
  
  

  PI288013147