at University of Idaho in Moscow, Idaho, United States
Job Description
Administrative Specialist I
University of Idaho
Appointment Information
Working Title: Administrative Specialist I
Division/College: 3977-VPDL Vice Provost for Digital Learn
Department: 901-VPDL Vice Provost for Digital Learn
Location: Moscow
FTE: 1
Advertising Pay Range: $19.50 or higher depending on education and experience
Is this position contingent on work and/or funding: True
FLSA Status: Classified
Type of Appointment: Full Fiscal Year
Position Overview:
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include:
- Manage records and documents
- Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
- Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
- Other duties as assigned
Required Experience:
- Organizing tasks to meet deadlines
- Participating in teams to accomplish shared goals
- Using computer software and applications for word processing, email, and internet searches
Required Education:
- High School Diploma or equivalent
Required Other:
none
Additional Preferred:
- Bachelor's degree in related field OR combination of related education and full-time, working experience to total two years
- Attention to detail, writing, editing, and communication skills as shown in application materials
- Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
- Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
- Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
- Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
- Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
- Experience working with faculty, staff, and students in a university office setting
Physical Requirements and Working Conditions:
Ability to sit/stand at a desk for extended periods
Posting Information
Open Until Filled: True
Special Instructions to Applicants: To receive first consideration, please submit a cover letter, current resume, and references no later than October 19, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please email jradil@uidaho.edu.
Visa Sponsorship: No
Degree Requirement Timeline: N/A - no degree required
To apply, please visit: https://careers.uidaho.edu/jobs/administrative-specialist-i-moscow-idaho-united-states
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