at University of Idaho in Moscow, Idaho, United States
Job Description
Administrative Specialist III
University of Idaho
Appointment Information
Working Title: Administrative Specialist III
Division/College: 3994-COE College of Engineering
Department: 831-COE College of Engineering
Location: Moscow
FTE: 1
Advertising Pay Range: $24.03 per hour or higher commensurate with experience
Is this position contingent on work and/or funding: False
FLSA Status: Classified
Type of Appointment: Full Fiscal Year
Position Overview:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Coordinate office functions and maintain office processes, procedures, and records
- Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
- Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
- Support regular and non-routine meetings and events; coordinate complex travel arrangements
- Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
- Maintain individual and office calendars
- Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
- May supervise or direct the work of others
- Other duties as assigned
Required Experience:
- Three years performing administrative or office support functions
- Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, spreadsheets, email, and internet research
Required Education:
- High School Diploma or equivalent
Required Other:
None
Additional Preferred:
Preferred Education:
- Associate's or Bachelor's degree
Experience in/with:
- Working in higher education or demonstrating an understanding of higher education policies and procedures
- Providing customer service
- Maintaining strict confidentiality
- Prioritizing competing projects, requests, and deadlines to ensure timely completion of activities while adhering to deadlines.
- Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
- Interpreting, applying, and explaining complex information such as regulations, policies, or services
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
- Taking initiative and setting or following priorities
- Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Physical Requirements and Working Conditions:
None
Posting Information
Open Until Filled: True
Special Instructions to Applicants: Applications received by October 6, 2026 will receive first consideration.
Visa Sponsorship: No
Degree Requirement Timeline: Degree required at time of hire
To apply, please visit: https://careers.uidaho.edu/jobs/administrative-specialist-iii-moscow-idaho-united-states
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