at Community Council of Idaho in Caldwell, Idaho, United States
Job Description
ADMINISTRATIVE ASSISTANT (CENTRAL LEVEL)
Status: Non-Exempt / Hourly
Summary: The MSHS - Admin Asst - CENTRAL OFFICE position provides administrative and office support to leadership and staff by handling correspondence, preparing documents, maintaining records, and assisting with daily operations. This role answers phones, helps process payments and invoices, manages office supplies, and supports purchasing and procurement activities. The Administrative Assistant helps keep information organized, prepares meeting notes and reports, and provides customer service to staff, vendors, and the public. This position requires strong organizational skills, attention to detail, professionalism, and the ability to handle multiple tasks while maintaining confidentiality.
Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)
- Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff
- Take and prepare minutes in assigned meetings
- Prepare, receive, and route incoming/outgoing messages, mail, and letters
- Ability to prepare letters, documents, records, and reports
- Review and process payment requests, contracts, and vouchers
- Resolve conflicts with vendors and/or discrepancies on invoices
- Administer the purchase and procurement of supplies and services
- Develop and implement standards and specifications for procurement
- Develop and administer bid requests
- Monitor supply and inventory levels
- Supervisory responsibilities
- Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients
- Perform general office duties: data/word processing and input, copying, and filing
- Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators
- Ability to multitask, meet deadlines, and remain calm and professional under pressure
- Maintain standards of confidentiality of CC Idaho clients and records
- Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices
Required Physical Demands
- Is frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms
- Must be able to lift and/or move up to 50 pounds
BENEFITS:
If you are interested in becoming a leader, making a difference, and inspiring others then apply today to become a part of CC Idaho’s team.
We offer a wide range of benefits. What’s in it for you…
- Medical, Dental and Vision Benefits
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- Low deductibles
- Low employee premiums
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- Group Life Insurance
- Supplemental Life Insurance
- Long/Short Term Disability Insurance
- Flexible Spending Accounts (Medical/Daycare)
- Roth & Traditional 401K
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- Available after 1 yr. of employment
- Employer match up to 4.5%
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- Employee Assistance Program (EAP)
- AFLAC
- Legal Shield
- Benefit Continuation (COBRA)
Leave Benefits:
- Generous Paid Time Off Policy (PTO)
- First year of service – 20 days
- After five years of service – 25 days
- After ten years of service – 30 days
- Plus, twelve (12) paid holidays
- Educational Leave
